About Us » Policies/Board Meetings

Policies/Board Meetings

 
 
Attendance Policy
 
If your child is going to be absent, please call the office immediately (602-765-3582) . In order to obtain the best possible education, it is important that students attend class on a daily basis and arrive on time. Regular classroom participation is necessary to achieve the best possible learning situation for every student. This policy statement has been developed to encourage good attendance and to discourage tardiness. Our goal is to maximize every student’s opportunity to learn. Attendance is the responsibility of parents and students. Students under the age of 16 are required, by law, ARS 15-803, to attend school.
 
 
Excused Absences are absences excused by the physician or the school administration. Such absences may include but are not limited to the following:
• Illness: A doctor's note after 3 days of absence may be required at the discretion of school administration.
• Medical appointments or treatment.
• Religious holidays regularly observed by persons of the child’s faith.
• Attending a funeral service.
• Personal or family emergency requiring the student's absence be will excused at the discretion of the school administration.
• Any judicial order that requires the student’s temporary absence from school.
 
 
Unexcused Absences (not including truancy) A student must attend class regularly to receive a passing grade. A student who is absent from school more than 4 days per quarter and whose absence has materially affected academic progress, may receive a lower grade or be retained at the discretion of the school administration. The school administration, not the parent/guardian, will determine if an absence is excused or unexcused.
Unexcused absences may include but are not limited to the following:
• Family vacations.
• Non-Medical appointments.
• Babysitting.
• Absence for any other reason that does not meet the criteria of an excused absence.
• A student who is absent from school without notice.
 

Security Deposit Policy

 

Benchmark requires a refundable security deposit that becomes due May 1st to complete your registration packets (i.e. once your student has secured a spot at the school). The security deposit for students enrolling in grades K–2 is $100 and for grades 3–6 is $150.

 

The School fees Due May 1st are to:

  1.  Assure students are returning, and have returned Instructional Materials (e. textbooks, workbooks, resource books, software, art supplies, and science lab supplies) provided by the school in satisfactory condition:
  2. Cover any cost resulting from the students destruction of property; and
  3. Assure payment of fees and/or other charges due to Benchmark, such as extracurricular or Library fees.

 

The deposit will be refunded at the parent/guardians request upon the notification of the students withdrawal prior to the last day of the current school year.

 

Birthday Policy
 
 A birthday is an important day to every child and it should be acknowledged.
 
Treats are allowed but should be manageable for the classroom teachers. No cakes or “mile-high” frosted cupcakes. Limit the treat to a snack size (fun-size) treat. Healthy treats make a great birthday snack! (Apple slices with yogurt or fruit kabobs or pencils/toys).
 
No birthday parties should start on school property. Please be considerate of all children’s feelings. Unless you are inviting all students in the class, invitations must be mailed.
 
Suspension Policy
 
If it is determined by the administration that the student’s misconduct is serious enough to recommend a long-term suspension (ten days or more), notification will be given to the parents. If parent/s choose to have a formal due process hearing the parent will be notified at least five working days prior to the hearing.
The parents will be advised of the time, date, place of the hearing, a description of the alleged misconduct, the school policy or administrative regulation violated and discipline prescribed herein.. Students and/or parents have a right to be represented by legal counsel. Written notice must be given to the school principal at least 48 hours before the hearing if the student or his/her parent(s) will have an attorney or other representatives present.
Parents have the right to appeal any short term (10 days or less) suspension. This can be done only after the administration has made a determination. Appeals have to be made within 5 days of receipt of notification of suspension.
 
Dress Code Policy
 
Benchmark School strictly enforces our Dress Code Policy. The appropriateness of clothing & accessories is at the discretion of the Benchmark Administration. If you are unsure if an item is appropriate, please have it approved in advance since inappropriate or distracting accessories will be confiscated & the school staff may and will send students home who are in violation of the school dress code policy as it is defined in the Parent and Student Handbook.
 
 
 
Environmental Health Policy
 
Benchmark School will provide a healthful education environment, free of pesticides and other pollutants. Chemicals and chemically-laden material will be considered toxic and not allowed or used on site until proven safe. Biological contaminants, such as bacteria and mold, will be considered hazardous and, therefore, abated. Indoor air quality, along with other environmental factors in and around the school, affects the health, performance and productivity of all occupants. Children are more susceptible to environmental hazards; and the biochemistry of each person is unique. Accordingly, the Environmental Health Policy must be inclusive to ensure the provision of an optimum school environment that is healthful for all occupants and conducive to the learning needs of all students.
 
Field Trip Policy
 
A “field trip” occurs when students leave school grounds for an educational purpose. A student trip is for the purpose of curriculum related study (part of the classroom educational experience), Parents must sign a permission slip in order for their child to participate,
 
Each year the students at Benchmark School have the opportunity to participate in class trips that are designed to celebrate team unity and success. These trips are planned to ensure student safety in addition to increasing student understanding. Ideally all students will be able to participate in field trips. In order to reinforce our expectations of students and promote a positive experience for all, the trips will be made available to those students who have demonstrated good citizenship and responsibility.
 
Most students look forward to this day! That's why it is important that you (as a chaperone/driver)  mind some basic rules to keep the trip safe and enjoyable:
  • Chaperones/Drivers should arrive at least 15 minutes before the scheduled departure time.
  • If you must cancel as a driver please call the school immediately (602-765-3582) and the office will relay the message to the classroom teacher.
  • Make sure that you have one seat belt for each child. There is absolutely no double buckling.
  • Once you receive the list of children that you will be driving DO NOT MOVE OR TRADE any student with another driver.
  • Please refrain from any cell phone use at all times. You are a chaperone and must be aware of your surroundings and watching your students.
  • Students that have been assigned to you are your responsibillity and should have your full attention. Students may not change groups and must stay with you until they are returned to school.
  • If a student becomes ill please notify your classroom teacher immediately.  
  • Chaperones/Drivers are not expected to smoke, drink or drive aggressively.
  • Chaperones/Drivers are not to provide snacks or stop for snacks without prior approval from the classroom teacher.
 
Medication Dispensing Policy
 
1. Complete and sign the Medication Concent Form. Turn completed form into the front office.
 
2. At that time parent/s must deliver all medication in it's original packaging.
    a)  Prescription medication must in the original prescription bottle with label intact.
    b)  Nonprescription medication must be in the original unopened bottle which includes the
         person's name, medication, dosage, and time of day medication is to be given.
3.  In cases of field trips, the parent/guardian must provide an adequate storage device for the
     medication, i.e., an insulated bag/cooler for insulin.
4.  If your child suffers from headaches please provide the office with the pain medicine of your choice.
 
Open Door Policy
 
We are able to maintain our “open door” policy for visitors by requesting your cooperation with the following rules. 
 
  • All visitors to the school must report to the school office upon arrival.
  • All visitors must sign in when they arrive and sign out when they leave.
  • Visitors must wear a visitor’s button at all times while on campus.
  • All volunteers/visitors must be scheduled in advance with the classroom teacher
  • No person will be allowed to conduct an activity on school premises that has not had prior approval by the Administration.
  • No materials are to be dispersed on campus that have not been approved by the Administration.
  • You may enter your student(s) classroom without knocking,
  • In order to avoid interrupting classes and distracting from the students’ learning time please do not attempt to carry on a conversation with the teachers or your child.
  • If a conference is desired please leave your name and number with the front office. The teachers will be notified of the request.
  • Younger siblings should be left at home or in daycare when you plan to visit/work in the classroom.  
  • Visitors who are not family of students must be accompanied by Administration.
  • Anyone who is in violation of any school policy or procedure may be asked to leave the school.
 
 
 
School Records Release Policy
 
Once a request is received by Benchmark School for issuance of student records the office staff must deliver the requested records within 10 days by Arizona Law (15-828). The first step is to date the request upon receipt. Next, a check with the Exceptional Student Services department is required to determine if they also have records that need to be included. When records are sent to another school the student must be withdrawn from Benchmark’s student roles at the time of the request in order to avoid duplicate school enrollment (concurrency). If the request is made near the end of the year for the next school year the student is to be removed from the next school year roles and will then be part of a summer withdrawal process.
 
 
 
 
 
 
 
 
 
Board Meeting Notices:
 
Pursuant to A.R.S. S 38-431.02, notice is hereby given to the general public that the
Benchmark School Board of Directors will hold their regular monthly meeting in
in the school office. Persons with a disability may request a reasonable accommodation: such as a language interpreter, by contacting the school @ 602-765-3582. Act. (29 CFR 35.106; Notice).
A copy of the agenda for the meeting will be available at the school office, 4120
East Acoma Drive, Phoenix AZ 85032, Agenda will be available 24 hours prior to Board Meeting & posted on our web-page.
 
Board Meetings are normally scheduled the second Tuesday at 6:00 pm during the months of February, May, June, July and October.
 
 
July 13, 2011 - 10:00 am - School Office
 
October 4, 2011
 
February 13, 2012
Meeting canceled. No immediate business that requires a meeting. Next scheduled meeting May 7, 2012.
 
May 9, 2012
 
June 21, 2012
 
August 9, 2012
 
October 10, 2012
 
May 14, 2013
 
July 3, 2013
 
July 15, 2013
 
October 1, 2013
 
May 5, 2014
 
July 2, 2014
 
June 15, 2016
 
July 5, 2016
 
July 15, 2016
 
October 12, 2016 
 
February 24, 2017
 
Board Agenda and Meeting:
 
July 13, 2011
Approval Of Minutes
Approval Of Agenda
Calendar for 2011-2012 Board Meetings: October, April, June and July.                      
AIMS Scores
Approval of Daily Operations for the 2011-2012 School Year
Approval of 301 Funds Distribution Plan
Approval of the Adopted Budget for the 2011 -2012 school year
Approval of Vouchers
 
October 11, 2011
Call to Order
Roll Call
Business Services
Approval of the 2011-12 Annual Financial Report.
The recommended motion: “move that the Governing Board approve the 2011-12 Annual Financial Report as presented”
 
Adjournment
 
May 9, 2012
Call to Order
Roll Call
Approval of Minutes
Approval of Agenda
Governing Board Statements
Administrative Services
Approval of the Revised Budget for the 2011-2012 school year
Approval of Vouchers
Approval of Elementary Payroll Vouchers
Adjournment
 
October 10, 2012
Call to order
Roll Call
Approval of June and August Minutes
Approval of Agenda
Governing Board Statements
Approval of Vouchers
Approval of Payroll Vouchers
Approval of Financial Report
Adjournment
 
January 24, 2013
Adopt a resolution to refinance revenue bonds.
 
May 14, 2013
Call to Order
Roll Call
Approval of Minutes
Governing Board Statements
Business Services
Adjournment
 
July 3, 2013
Call to Order
Roll Call
Approval of Minutes
Approval of Agenda
Governing Board Statements
Administrative Services
Business Services
Educational Services
Adjournment
 
July 15, 2013
Call to Order
Roll Call
Approval of Minutes
Approval of Agenda
Governing Board Statements
Administrative Services
Business Services
Educational Services
Adjournment
 
October 1, 2013
Call to Order
Roll Call
Approval of Minutes
Approval of Agenda
Governing Board Statements
Administrative Services
Business Services
Educational Services
Adjournment
 
May 5, 2014
Call to  Order
Roll Call
Approval of Minutes
Approval of Agenda
Governing Board Statements
Administrative Services
Business Services
Educational Services
Adjournment
 
July 2, 2014
Call to Order
Roll Call
Approval of Minutes
Approval of Agenda
Governing Board Statements
Administrative Service
Business Services _ Approval of Proposed Budget 2014-2015
Educational Services
Adjournment
 
September 23,2014
Call to Order
Roll Call 
Approval of Minutes
Approval of Agenda
Governing Board Statements
Administrative Service
Business Services - Approval of  the 2014-15 Annual Financial Report
Educational Services
Adjournment
 
July 2, 2015
Call to Order
Roll Call
Approval of Minutes
Approval of Agenda
Governing Board Statements
Administrative Service
Business Services - Approval of the 2015-2016 Proposed Budget
Educational Services
Adjournment
 
 
July 13, 2015
Call to Order
Roll Call
Approval of Minutes
Approval of Agenda
Governing Board Statements
Administrative Service
Business Services - Approval of the 2015-2016 Adopted Budget
Educational Services
Adjournment
 
October 5, 2015
Call to Order
Roll Call
Approval of Minutes
Approval of Agenda
Governing Board Statements
Administrative Service
Business Services - Approval of the vouchers and Annual Financial Report 2016
Educational Services
Adjournment
 
June 15, 2016
Call to Order
Roll Call
Approval of Minutes
Approval of Agenda
Business Services - Approval of the Revised Budget for the 2015-2016 school year.
Adjournment
 
July 5, 2016
Call to Order
Roll Call
Approval of Minutes
Approval of Agenda
Governing Board Statements
Administrative Service
Business Services - including the approval of the Proposed 2016-2017 school year Budget
Educational Service
Adjournment
 
July 15, 2016
Call to order
Roll Call
Approval of the minutes
Approval of the agenda
Governing Board Statements
Administrative Services
Business Services - including the Approval of the Adopted Budget for the 2016-2017 school year.
Educational Services 
Adjournment
 
October 12, 2016
Call to Order
Roll Call
Approval of Minutes
Approval of Agenda
Governing Board Statements
Discussion with community members
Administrative Services
Business Services
Educational Services
Adjournment
 
February 24, 2016
Call to Order
Roll Call
Approval of Minutes
Approval of Agenda
New Member Introductions
Adjournment
 
 
 
 
Annual Financial Report