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Policies & Board Meetings

Attendance Policy


If a student is going to be absent, please call the office immediately (602-765-3582). To obtain the best possible education, it is important that students attend class daily and arrive on time. Regular classroom participation is necessary to achieve the best possible learning situation for every student. This policy statement has been developed to encourage good attendance and to discourage tardiness. Our goal is to maximize every student’s opportunity to learn. Attendance is the responsibility of parents and students. Students under the age of 16 are required, by law, ARS 15-803, to attend school. Students in Arizona are not permitted to miss more than 10% of the school year.


  • Excused Absences are absences excused by the physician or the school administration. Such absences may include but are not limited to the following:
    • Illness: A doctor's note after 3 days of absence may be required at the discretion of school administration.
    • Medical appointments or treatment.
    • Religious holidays regularly observed by persons of the child’s faith.
    • Attending a funeral service.
    • Personal or family emergency requiring the student's absence be will excused at the discretion of the school administration.
    • Any judicial order that requires the student’s temporary absence from school.


  • Unexcused Absences (not including truancy) A student must attend class regularly to receive a passing grade. A student who is absent from school more than 4 days per quarter and whose absence has materially affected academic progress, may receive a lower grade, or be retained at the discretion of the school administration. The school administration, not the parent/guardian, will determine if an absence is excused or unexcused.
    • Unexcused absences may include but are not limited to the following:
    • Family vacations.
    • Non-Medical appointments.
    • Absence for any other reason that does not meet the criteria of an excused absence.
    • A student who is absent from school without notice.


GAP Donation


Parental financial support allows Benchmark to continue to offer its students an enhanced hands-on curriculum. Our programs such as ALEKS, AR, music, art, science lab and makerspace make Benchmark standout from other schools. This is only made possible by the continued support through the registration donation. Please make donations for the 2021-2022 school year by May 17th.


                        K- 1st $100.00               2nd - $125.00            3rd - 6th $150.00


Birthday Policy


 A birthday is an important day to every child, and it should be acknowledged.


Treats are allowed but should be manageable for the classroom teachers. No cakes or “mile-high” frosted cupcakes. Limit the treat to a snack size (fun-size) treat. Healthy treats are highly encouraged (Apple slices with yogurt or fruit kabobs or pencils/toys).


No birthday parties should start on school property. Please be considerate of all children’s feelings. Unless you are inviting all students in the class, invitations must be mailed.


Suspension Policy


If it is determined by the administration that the student’s misconduct is serious enough to recommend a long-term suspension (ten days or more), notification will be given to the parents. If parent/s choose to have a formal due process hearing the parent will be notified at least five working days prior to the hearing.

The parents will be advised of the time, date, place of the hearing, a description of the alleged misconduct, the school policy or administrative regulation violated, and discipline prescribed herein. Students and/or parents have a right to be represented by legal counsel. Written notice must be given to the school principal at least 48 hours before the hearing if the student or his/her parent(s) will have an attorney or other representatives present.

Parents have the right to appeal any short term (10 days or less) suspension. This can be done only after the administration has decided. Appeals must be made within 5 days of receipt of notification of suspension. Suspensions normally are two-day, four day and 10 day unless the infraction is severe enough for an automatic expulsion.


Dress Code Policy


Benchmark School strictly enforces our Dress Code Policy. The appropriateness of clothing & accessories is at the discretion of the Benchmark Administration. If you are unsure if an item is appropriate, please reach out to the office for assistance.



Environmental Health Policy


Benchmark School will provide a healthful education environment, free of pesticides and other pollutants. Chemicals and chemically laden material will be considered toxic and not allowed or used on site until proven safe. Biological contaminants, such as bacteria and mold, will be considered hazardous and, therefore, abated. Indoor air quality, along with other environmental factors in and around the school, affects the health, performance, and productivity of all occupants. Children are more susceptible to environmental hazards; and the biochemistry of each person is unique. Accordingly, the Environmental Health Policy must be inclusive to ensure the provision of an optimum school environment that is healthful for all occupants and conducive to the learning needs of all students.


Field Trip Policy


A “field trip” occurs when students leave school grounds for an educational purpose. A student trip is for the purpose of curriculum related study (part of the classroom educational experience). Parents must sign a permission slip for their child to participate,


Each year the students at Benchmark School can participate in class trips that are designed to celebrate team unity and success. These trips are planned to ensure student safety in addition to increasing student understanding. Ideally all students will be able to participate in field trips. To reinforce school expectations of students and promote a positive experience for all, the trips will be made available to those students who have demonstrated good citizenship and responsibility.


Most students look forward to this day!  Chaperones are expected to adhere to some basic rules to keep the trip safe and enjoyable:

  • Chaperones/Drivers should arrive at least 15 minutes before the scheduled departure time.
  • If one must cancel as a driver please call the school immediately (602-765-3582) and the office will relay the message to the classroom teacher.
  • One seat belt for each child. There is no double buckling.
  • Chaperones will be given a list of children that they will be driving DO NOT MOVE OR TRADE any student with another driver.
  • Always refrain from any cell phone use for personal or business during a field trip
  • Chaperones must always keep their assigned students under their direct supervision for the entire trip.
  • If a student becomes ill, please notify classroom teachers immediately.  
  • Chaperones/Drivers are not expected to smoke, drink, or drive aggressively.
  • Chaperones/Drivers are not to provide snacks or stop for snacks. 

Medication Dispensing Policy


  1. Complete and sign the Medication Consent Form. Turn completed form into the front office.
  2. At that time parent/s must deliver all medication in its original packaging.
  3. Prescription medication must in the original prescription bottle with label intact.
  4. Nonprescription medication must be in the original unopened bottle which includes the person's name, medication, dosage, and time of day medication is to be given.
  5. In cases of field trips, the parent/guardian must provide an adequate storage device for the medication, i.e., an insulated bag/cooler for insulin.
  6. If your child suffers from headaches please provide the office with the pain medicine of your choice.

Open Door Policy


Benchmark can maintain our “open door” policy for visitors by requesting cooperation with the following rules.  

  • All visitors to the school must report to the school office upon arrival.
  • All visitors must sign in when they arrive and sign out when they leave.
  • All volunteers/visitors must be scheduled in advance with the classroom teacher.
  • No person will be allowed to conduct an activity on school premises that has not had prior approval by administration.
  • No materials are to be dispersed on campus that have not been approved by administration.
  • To avoid interrupting classes and distracting from the students’ learning time please do not attempt to carry on a conversation with the teachers or your child when working in the classroom.
  • If a conference is desired, please email teachers directly.
  • Younger siblings should be left at home or in daycare when volunteers plan to visit/work in the classroom.  
  • Visitors who are not family of students must be accompanied by administration.
  • Anyone who is in violation of any school policy or procedure may be asked to leave the school.


School Records Release Policy


Once a request is received by Benchmark School for issuance of student records the office staff must deliver the requested records within 10 days by Arizona Law (15-828). The first step is to date the request upon receipt. Next, a check with the Exceptional Student Services department is required to determine if they also have records that need to be included. When records are sent to another school the student must be withdrawn from Benchmark’s student roles at the time of the request to avoid duplicate school enrollment (concurrency). If the request is made near the end of the year for the next school year the student is to be removed from the next school year roles and will then be part of a summer withdrawal process.



Notice to Destroy


Benchmark Elementary School will destroy all special education records that are older than 5 years. Before these records are destroyed, parents and/or eligible students have the right to review the records and obtain copies of any information needed. Please call the school at 602-765-3582 and ask for E.S.S. Services to obtain copies before destruction.

Board Meeting Notices:
Pursuant to A.R.S. S 38-431.02, notice is hereby given to the general public that the
Benchmark School Board of Directors will hold their regular monthly meeting in
in the school office. Persons with a disability may request a reasonable accommodation: such as a language interpreter, by contacting the school @ 602-765-3582. Act. (29 CFR 35.106; Notice).
A copy of the agenda for the meeting will be available at the school office, 4120
East Acoma Drive, Phoenix AZ 85032, Agenda will be available 24 hours prior to Board Meeting & posted on our web-page.
Board Meetings are normally scheduled the second Tuesday at 6:00 pm during the months of February, May, June, July and October.
July 1, 2020
July 13, 2020
August 26, 2020
January 22, 2021

Time: 8:00

Location: Benchmark and Zoom

 Call to Order-

  1. Roll Call-
  2. Approval of Minutes-
  3. Governing Board Statements-
  4. Administrative Services-
  5. Educational Services- Closure of Campus Proposed
    1. Discussion and vote of proposal
  6. Distant Learning- begins 1/25  
  7. In Person-begins again 2/8
  8. Adjourned

ted this 21 day of January 2021

Benchmark School

By Kathleen GarrettDa

July 1, 2020
10:00 am
Call to Order
Roll Call
Approval of minutes
Approval of Agenda
Governing Board Statements
Business Services - Review and Approve FY2021
Educational Services- Reopening with Distance Learning vs Delayed start
July 13, 2020
9:00 am
Call to Order
Roll Call
Approval of Minutes
Approval of Agenda
Governing Board Statements
Administrative Services
Business Services
Educational Services
August 26, 2020
10:00 am
Call to order
Roll Call
Approval of Minutes
Approval of Agenda
Governing Board Statements
Administrative Services
Business Services
Educational Services
Annual Financial Report
Proposed Annual Budget
 Click on the link below to view Benchmark's Proposed Budget